Comitê:Carta do Comitê de Eleições
Propósito
O objetivo do Comitê de Eleições (“Comitê”) é auxiliar na concepção e implementação do processo de seleção de Conselheiros selecionados pela comunidade e afiliadas para o Conselho de Administração da Fundação Wikimedia (“Conselho”). O Comitê também pode ajudar com posições similares selecionadas pela comunidade, conforme determinado pelo Conselho.
Membros e organização
Membros do Comitê
O Comitê deve ser composto por, no mínimo, 5 e, no máximo, 15 membros. Os membros do Comitê são nomeados pelo Comitê de Governança do Conselho, em consulta com os membros efetivos do Comitê, para mandatos de três anos. Não há limite para o número de mandatos que um(a) membro do Comitê pode exercer. Ao selecionar e nomear seus membros, o Comitê de Governança deve procurar representar a amplitude da diversidade dentro do movimento Wikimedia e o mundo que o movimento serve.
Um(a) membro manterá sua posição até que seu mandato expire ou até que essa posição seja preenchida com outro(a) membro nomeado(a) pelo Comitê de Governança. O Comitê de Governança pode remover e substituir um(a) membro por justa causa com o voto da maioria. Qualquer membro do Comitê nomeado(a) para preencher uma vaga servirá apenas o restante do mandato de seu antecessor, a menos que seja renomeado(a) à posição.
Os membros do Comitê de Eleições serão inelegíveis para concorrer como candidatos em qualquer eleição planejada, organizada ou supervisionada pelo Comitê de Eleições por 18 meses após o término de seu mandato no Comitê.
Direção
O Comitê indicará um(a) Presidente entre seus membros para mandatos de um ano. O(a) Presidente é responsável por presidir as reuniões e operações do Comitê.
O Comitê também pode indicar um(a) Vice-Presidente dentre seus membros para mandatos de um ano. O(a) Vice-Presidente assumirá as responsabilidades do(a) Presidente se este(a) não estiver disponível.
Membros consultivos
The Committee may appoint non-voting advisors who may be invited to attend Committee meetings or to provide the Committee with input and advice. The Committee shall specify the terms of the advisory appointments in its appointment resolutions. No advisory members may be voting Committee members.
Wikimedia Foundation Staff
The Wikimedia Foundation may assign staff members to support the Committee in its operations and help the Committee to function effectively. Foundation staff may provide advice to the Committee based on their knowledge and expertise. No staff members shall be voting Committee members.
Board Liaisons
The Board may appoint liaisons to the Committee to facilitate communication and coordination between the Committee and the Board. Board Liaisons shall be the Committee's primary point of contact with the Board, and shall serve to update the Board on the Committee's activities and update the Committee on relevant Board activities. Board Liaisons may request information related to the Committee's operations as necessary to carry out their role. No Board members shall be voting Committee members.
Responsibilities
Board of Trustees Elections
The Committee has responsibilities throughout every phase of the selection process for Community- and Affiliate-Selected Trustees, as established in Article IV, Section 3(C) in the Foundation Bylaws, including:
- Timeline – Work with staff to determine and communicate election timeline specifics, based on target end date set by the Board.
- Candidacy – Working with staff and in consultation with the Board, design the process for collecting and reviewing candidate declarations.
- Outreach – Work with staff to reach the various Wikimedia communities with information about the election, including voting and the call for candidates.
- Volunteers – Determine whether additional volunteers are needed to assist with election administration, and work with staff to recruit and coordinate those volunteers.
- Communications – Review communications about the election drafted by staff and collaborate in determining when communications should be issued by the Committee, by staff, or by the Board.
- Evaluation – Assist in reviewing candidates based on criteria set by the Board.
- Campaigning – Set and enforce rules regarding how candidates can campaign, and oversee the process of asking candidates to answer campaign questions.
- Voting – Determine the voting method and voter eligibility criteria, and work with staff to determine the voting platform and review voter eligibility requests.
- Results – Review and announce vote results.
The Committee, staff, and the Board shall collaborate to create a more granular division of responsibilities, as needed. If necessary, the Board shall be the final arbiter of questions or disputes regarding roles and responsibilities. All aspects of the trustee selection process are subject to the Board's authority, as defined by applicable law, by the Foundation Bylaws, and by other governing documents.
Other Elections
The Board may enlist the advice and assistance of the Committee regarding Wikimedia elections for other positions, or other movement-wide votes.
Procedures and Processes
Meetings
The Committee shall determine the time and locations of its meetings. It may meet virtually or in person. In order for the Committee to take actions and make decisions at a meeting, a quorum must be present. A quorum shall consist of a majority of the voting Committee members.
Resoluções
The Committee shall take actions in the form of resolutions. A resolution may be adopted at a meeting with the approval of a majority of the voting Committee members present at the meeting. A resolution may also be adopted outside of a meeting with the written approval of a majority of voting members serving on the Committee at the time. The Committee may create additional rules and procedures for proposing, voting on, and publishing resolutions.
Subcommittees
The Committee may create subcommittees to lead the work for particular projects or processes. The full Committee shall still be responsible for the work of the subcommittees, so the subcommittees shall be responsible for reporting their activities to the full Committee in a timely fashion. In creating subcommittees, the Committee should consider what decisions and authority should not be fully delegated to a subcommittee.
Budget
The Committee may request funding from the Wikimedia Foundation for its activities, including:
- general operating expenses;
- travel and expenses for in-person Committee meetings;
- travel and expenses for Committee members to attend events, meetings, and conferences as representatives of the Committee;
- Committee development and team-building; and
- hiring external consultants.
The Committee shall follow any recordkeeping and reporting requirements set by Foundation staff for any budget allocated by the Foundation.
Recordkeeping and Reporting
The Committee shall maintain written records of:
- Committee membership;
- adopted resolutions;
- communication records;
- meeting minutes, including at a minimum all decisions and actions taken at the meeting; and
- Committee budget and expenditures.
The Foundation may provide staff to support this record-keeping. The Committee shall make these records available to the Board and Foundation staff upon request. The Committee shall report its activities to the Board via the Board Liaisons at least once every three months.
This charter was approved by the Governance Committee of the Board of Trustees on April 6, 2023.