Legal:Standard Privacy Statement for Event Scholarship Applications
This privacy statement supplements the Wikimedia Foundation's Privacy Policy for Standard Privacy Statement for Event Scholarship Applications participants. We describe how we collect, use, share, store, and delete the information we receive from participants.
| Standard Privacy Statement for Event Scholarship Applications | |
|---|---|
| From the Movement Communications Team | |
 The data we collect will be used to run the associated event | |
| Data Collected | |
| Responses | Yes |
| Contact info | Yes |
| Demographic data | Yes |
| Recording | Yes |
| Public Wikimedia activity data | Yes |
| Data Published | |
| Non-Identifying | Yes |
| Identifying | No |
| Data Access | |
| Wikimedia Foundation | Yes |
| Volunteers | Yes |
| Collaborator | Wikimedia Portugal |
| Other |
|
| Data Storage and Deletion | |
| Raw Data Retention | 180 days |
| Data Location | U.S. and others |
| Please read the full Privacy Statement | |
Collection & Use of Info
Why we collect your information
This project will help us increase the sustainability of our movement, support safety and inclusion, and invest in skills and leadership development. We will use the information you provide to:
- Run the associated event or meeting
- Find applicants, participants, or nominations
- Communicate with you further
For more information about this project, please read its related page.
How we collect your information
LimeSurvey is used to collect responses or registrations; please read their Privacy Policy and Terms of Service.
What information we collect
If you choose to participate, we will ask you to provide the following types of information:
Responses to questions- such as defined and free-form responses
Contact information- such as name, username, email address
Demographic information- such as nationality, gender
Recordings- such as video, audio, photo
Public Wikimedia activity information- such as user contributions or public logs
Sharing
How we share your information
Publishing: Contact information submitted during event registration will not be shared publicly. Recordings taken or live-streamed during the event will be published. Please turn your camera off and use a display name if you do not wish to be recorded. We will only publish non-identifying data (such as anonymous quotes, statistics, or other aggregate data). To facilitate this publishing, you agree to donate your copyrightable contributions to the public domain under the terms of Creative Commons Zero 1.0.
Access: Raw data will only be shared with Wikimedia staff, contractors, service providers, and volunteers who need to process this information and are subject to non-disclosure obligations. Please note that we are collaborating with Wikimedia Portugal, who is also bound by contractual obligations to treat your information consistently with the principles of our Privacy Policy.
Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.
Protection
How long we keep your information
The raw data we collect will be deleted, de-identified, or aggregated within 180 days. See our data retention guidelines for more information.
Who to contact
If you have questions, please email uwercon
wikimedia.org. Participants who wish to change, access, or delete information they provided should contact us with their requests.