پاليسي:ویڪیمیڊیا فائونڊیشن سفر ۽ خرچ جي پاليسي

ا. مقصد

وڪمیڊیا فائونڊیشن (ڊبليو ايم ايف) مڃي ٿي تہ پنھنجي مشن جي نالي تي سفر ڪرڻ، وڪيميڊيا رٿائن جي ڏسڻ کي وڌائڻ ۽ ان جي ورھايل افرادي سگھ کي سڃاڻڻ لاءِ ضروري آھي.

ھن پاليسي جو مقصد اهو يقيني بڻائڻ آهي ته جيڪي ماڻهو ڊبليو ايم ايف جي طرفان سفر ڪرڻ لاءِ گهربل ۽ منظور ٿيل آهن، ۽ سفر جي واپسي جي درخواست ڪن ٿا، انهن سان برابر ۽ نياءُ وارو سلوڪ ڪيو وڃي. ھن جا مکيه اصول هي آهن:

1. ڊبليو ايم ايف مسافرن کي ڊبليو ايم ايف جي ڪم دوران ٿيل حقيقي جائز، مناسب ۽ ضروري سفري خرچن جي واپسي ڪئي ويندي، جيڪي هن پاليسي ۾ مقرر ڪيل قائم ڪيل الائونسز جي بنياد تي هوندا.
2. ڊبليو ايم ايف مسافرن کان اها اميد ڪئي وڃي ٿي ته اهي ڊبليو ايم ايف جي فنڊز کي ذميواريءَ سان استعمال ڪندا، ۽ اقتصادي ۽ اثرائتي طريقي سان سفر ڪندا.

ب. دائريڪار

ھي پاليسي سڀني ملازمن، بورڊ ميمبرن، وينڊرز ۽ ٻين مهمانن تي لاڳو ٿئي ٿي جيڪي ڊبليو ايم ايف جي طرفان سفر ڪرڻ دوران سفر ڪن ٿا يا ڪاروباري خرچ برداشت ڪن ٿا. هي پاليسي رُڳو انهن مسافرن تي لاڳو ٿئي ٿي جن جا خرچ ڊبليو ايم ايف ڀري رهي آهي؛ اها انهن مسافرن تي لاڳو نٿي ٿئي جن جا خرچ ڪو ٻي تنظيم يا مسافر پاڻ ڀري رهيا آهن؛ ۽ نه ئي اها اسڪالرشپ حاصل ڪندڙن تي لاڳو ٿئي ٿي.

ج. پاليسي

This policy is intended to assist WMF's business traveler and its management team by establishing guidelines and reporting requirements related to WMF's expectations and Internal Revenue Service (IRS) regulations.

The Wikimedia Foundation is entrusted with responsibly stewarding resources for the Wikimedia movement. As a result, WMF recommends travelers to consider to following:

1. Except with prior approval from the Global Travel and Convening Team, all travel arrangements and reservations required for business travel (air, rail, vehicle rental and lodging), including all changes and cancellations of travel arrangements, must be made through the Global Travel and Convening Team. People traveling on behalf of WMF are not allowed to make their own travel arrangements using a personal credit card.
2. Expenses must fall within WMF's established organizational guidelines and will be reimbursed with proper documentation.
3. The lowest available airfares should be sought when making bookings. All travelers are expected to travel in economy class.
4. The standard for rail travel is economy class.
5. Where it is economical and practical, rental vehicles may be used.
6. WMF travelers shall be reimbursed actual and reasonable expenses for accommodation.
7. Taxi fares are reimbursable, however WMF encourages travelers to use more economical alternatives whenever possible.
8. WMF travelers can receive a standard daily meal allowance (per diem), for meals not provided during the trip.
9. Other expenses are reimbursable if they are directly related to WMF business and are legitimate, necessary and reasonable.
10. Travelers may combine personal and WMF travel on occasion provided there is no additional cost to WMF.
11. Cost-effective business travel is the responsibility of all travelers and their expense approvers. All expense reports should be carefully reviewed and approved by each expense approver. Items that are not reimbursable should be brought to the attention of the traveler prior to being submitted for reimbursement.
12. Travelers must submit travel expense reports, with all required information, to the WMF within 1 month of completion of the trip, unless a longer delay is approved by the chair of the Board or the CEO (Chief Executive Officer). Every effort will be made to reimburse travelers within five working days of receipt.
13. While this policy is intended to be comprehensive, it is impossible to anticipate every situation that a traveler may face. WMF expects travel-related expenses to be reasonable and necessary and the traveler is expected to apply this policy prudently. Any legitimate, reasonable, and necessary business-related travel expenses that are not covered by this policy should be proposed to and approved in advance by the CFO or delegated authority.
14. If a traveler fails to follow this policy, WMF may deny reimbursement for an out-of-policy expense.

IV. Definitions

Traveler - Means anybody whose travel is paid for and approved directly by WMF for WMF-related travel.

Expense Approver - WMF staff members who will review expense reports before they are submitted by the traveler for reimbursement of payment. The traveler's direct manager, the budget owner (when not the same person), and/or Accounting personnel act as expense approvers.

V. Document version history

Version	Date	Author	Change description
1.1	13 سيپٽمبر 2022	Travel & Convening Team	Draft to update the current Travel Policy
1.2	9 جُونِ 2025	Travel & Convening Team	Updates to Section III, item 8.

See also

• Expense reimbursement
• Scholarship travel policy
• Service provider travel guidance