Wikimania 2018 Scholarship Questionnaire Privacy Statement

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This statement describes how and when Wikimedia collects, uses, and shares the information we receive from survey participants.

Please note that this survey is powered by Google Forms, which means Google’s use of your information is governed by their Privacy Policy and Terms of Service.

Purpose of this Survey

This questionnaire will help us to confirm your acceptance of the Wikimania 2018 scholarship and arrange travel for Wikimania.

What Information We Collect

This study will collect your responses to the questions asked. There are two types of answers: defined responses, and free-form responses.

Information Sharing and Disclosure

The raw answers to the defined responses and free-form response questions will be shared with the following:

  1. WMF staff and contractors who are subject to non-disclosure obligations, for purposes of arranging this scholarship, ensuring WMF’s compliance with U.S. regulations as an international grant funder, and other actions necessary to facilitate the scholarship program.
  2. Hotel staff at Southern Sun Cape Sun Hotel, for purposes of coordinating accommodations.
  3. Travel and Transport travel management, for purposes of coordinating travel.
  4. Your name will be shared with other scholarship recipients to facilitate room sharing.

Additionally, we may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Important Information

Wikimedia is a global organization committed to promoting free and open knowledge. By completing this form, you agree to the transfer, storage, and use of the collected information to the United States and other places as may be necessary to carry out the purposes and objectives discussed above. You also consent to the transfer of information from the U.S. to other countries, which may have different or less stringent data protection laws than your country, in order to carry out the aforementioned purposes and objectives.

Wikimedia understands the importance of user privacy. For this reason, we work to protect our users from the unauthorized disclosure or use of information we maintain. The responses you provide to this survey will be deleted no later than September 1, 2018. See our data retention guidelines for more information.

If you have questions about this survey, please contact

The Wikimedia Foundation

Please note that in the event of any differences in meaning or interpretation between the original English version of this document and a translation, the original English version takes precedence.