Wikimania 2019 Host Post-Conference Survey Privacy Statement

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This statement describes how and when Wikimedia collects, uses, and shares the information we receive from survey participants.

Please note that this survey is powered by Qualtrics, which means Qualtrics’ use of your information is governed by their Privacy Policy and Terms of Service.

Purpose of Survey

We appreciate your feedback! This survey will help us to assess the impact of hosting Wikimania on the organizational capacity of the hosting affiliate.

What Information We Collect

You will receive a total of two surveys: a post-event survey immediately following Wikimania, and a one-year followup survey in 2020 to measure the long-term impact of Wikimania.

The surveys collect the responses you provide to the questions asked. There are two types of answers: defined responses, and free-form responses. In addition, Qualtrics will collect your name, email address, and IP address in order to conduct the surveys.

Information Sharing and Disclosure

The results of this survey will be shared publicly in the following manner. Aggregate data about the defined-response questions, and a deidentified sample of raw answers to the free-form response questions, will be published on meta.wikimedia.org.

Raw data will only be shared with the Wikimedia staff and contractors who need to process this information and are subject to non-disclosure obligations, with the exception of the circumstances described below.

We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Licensing of Survey Responses

By answering the free-form response questions, you agree that we may record your answers, and agree to donate them to the public domain under the terms of Creative Commons Zero 1.0 (full text available at https://creativecommons.org/publicdomain/zero/1.0/).

Important Information

Wikimedia Foundation is a global organization committed to promoting free and open knowledge. In submitting your response, you understand that the information transferred to Wikimedia Foundation will be collected, transferred, stored, processed, disclosed and otherwise used in the U.S. as described in this Privacy Statement. You also understand that the information may be transferred by us from the U.S. to other countries, which may have different or less stringent data protection laws than your country, in order to carry out the aforementioned purposes and objectives.

Wikimedia understands the importance of user privacy. For this reason, we work to protect our users from the unauthorized disclosure or use of information we maintain. The raw data collected in this survey will be deleted, anonymized, or aggregated within 90 days following the follow-up survey, and no later than December 31, 2020. See our data retention guidelines for more information.

If you have questions about this survey, or wish to change, access, or delete the information you provided in the survey, please contact rmaung@wikimedia.org.

Thanks again for your feedback!

The Wikimedia Foundation

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.