Legal:Wikimania 2023 Program Submissions Privacy Statement

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    This privacy statement supplements the Wikimedia Foundation’s Privacy Policy for Wikimania 2023 Program Submissions participants. We describe how we collect, use, share, store, and delete the information we receive from participants.

    Privacy Statement Summary
    Wikimania 2023 Program Submissions
    From the Movement Communications team
    The data we collect will be used to find participants or applicants
    Data Collected
    Contact infoYes
    Data Published
    Data Access
    Wikimedia FoundationYes
    Service providersYes
    Data Storage and Deletion
    Raw Data Retention180 days
    Data LocationU.S. and others
    Please read the full Privacy Statement

    icon Collection & Use of Info

    Why we collect your information

    This project will help us evaluate, iterate, and adapt our activities. We will use the information you provide to:

    • Run the associated event or meeting
    • Find applicants, participants, or nominations
    • Communicate with you further

    For more information about this project, please email

    How we collect your information

    Pretalx is used to collect responses; please read their Privacy Policy and Terms of Service.

    What information we collect

    If you choose to participate, we will ask you to provide the following types of information:

    Responses to questions
    such as defined and free-form responses
    Contact information
    such as name, username, email address

    icon Sharing

    How we share your information

    Publishing: We will publish identifying data (such as direct quotes with attribution). To facilitate this publishing, you agree to license your copyrightable contributions under the terms of Creative Commons Attribution-ShareAlike 3.0 and 4.0.

    Access: Raw data will only be shared with Wikimedia staff, contractors, service providers, and volunteers who need to process this information and are subject to non-disclosure obligations.

    Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

    icon Protection

    How long we keep your information

    The raw data we collect will be deleted, de-identified, or aggregated within 180 days. See our data retention guidelines for more information.

    Who to contact

    If you have questions, please email Participants who wish to change, access, or delete information they provided should contact us with their requests.

    Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.