Wikicite 2017 Registration Privacy Statement

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This statement describes how and when Wikimedia collects, uses, and shares the information we receive from the Wikicite registration process.

Purpose of form

Thanks again for your interest in Wikicite! The information being collected through the registration form is for the purpose of providing you with lodging at the event as well as to provide event logistics such as badges and to create a public list of participants in wikicite. In addition, your email may be used to contact you for feedback after the event.

What we collect

In order to provide lodging and event logistics, as well as collect feedback after the event we need the information in this form, including your real name, email address, gender, and information about where you’ll be on certain dates. You may also optionally provide information about your company or other institutional affiliation, social media, dietary restrictions, and any other personal information you think is relevant for your stay and participation in the event.

Information sharing and disclosure

We’re collecting this information in line with the Wikimedia privacy policy and it will be stored in line with our data retention guidelines. Since we’re using Eventbrite to organize, the information you post here is also governed by their privacy policy and terms of service. It will only be shared with Wikimedia Foundation staff, conference organizers, and the hotel with the following exceptions.

First, if you give us permission to post your information. We plan to host a public page on meta.wikimedia.org with participant names, wikimedia usernames, affiliation, and social media information for those attendees who provide permission to share this information publicly.

Second, we may use your email to contact you with a short survey to collect feedback about the event.

Lastly, we may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Important Information

Wikimedia is a global organization committed to promoting free and open knowledge. By filling out and submitting the registration form, you agree to the collection, transfer, storage, processing and use of the collected information in the United States and other places as may be necessary to carry out the purposes and objectives discussed above. You also consent to the transfer of information from the U.S. to other countries, which may have different or less stringent data protection laws than your country, in order to carry out the aforementioned purposes and objectives.

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence. For questions, contact the organizing committee at wikicite@wikimedia.org.

Thank you again for your interest in WikiCite 2017!

The Wikimedia Foundation

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.