Wikimania 2018 Application Form Privacy Statement

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This statement describes how and when Wikimedia collects, uses, and shares the information we receive from scholarship applicants.

Purpose of Form

Thank you for your interest in Wikimania 2018! This form is used to apply for partial or full scholarships to attend the conference.

What Information We Collect

This survey collects the responses you provide to the questions asked; there are two types of answers: defined responses, and free-form responses. In order to process your application, we will collect information including contact information, information about your activities on the Wikimedia projects, and information on past Wikimania attendance.

Information Sharing and Disclosure

The information you submit in these applications will be shared with the Wikimedia Foundation staff and contractors, as well as Wikimania scholarship committee members, who need to process this information in order to administer the scholarship program, and who are subject to non-disclosure obligations, with the exceptions listed below.

In the application, you have the option to allow us to share your information with Wikimedia movement organizations, such as chapters, user groups, and thematic organizations, that also offer scholarships. If you indicate that we have your permission to do so, we will share your application information with movement organizations for whose scholarships you may be eligible. Information shared will be subject to non-disclosure obligations and may be used only to process scholarship applications.

We will publish a list of scholarship recipients’ user names on Meta at https://meta.wikimedia.org/wiki/Grants:TPS/Wikimania_scholars.  

Finally, we may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Important Information

Wikimedia is a global organization committed to promoting free and open knowledge. By completing the application, you agree to the collection, transfer, storage, processing and use of the collected information in the United States and other places as may be necessary to carry out the purposes and objectives discussed above. You also consent to the transfer of information from the U.S. to other countries, which may have different or less stringent data protection laws than your country, in order to carry out the aforementioned purposes and objectives.

Wikimedia understands the importance of user privacy. For this reason, we work to protect our users from the unauthorized disclosure or use of information we maintain. Information submitted via this form may be kept indefinitely. See our Data retention guidelines for more information. For questions about this form, please contact eyoung@wikimedia.org.

Thanks again for your interest in attending Wikimania 2018!

The Wikimedia Foundation

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.