Wikimedia:Policy posting guidelines

This page provides guidance to individuals working with the Wikimedia Foundation on where they can post organization policies, procedures, and related official materials.

Quick reference

	Meta-Wiki	Wikimedia Foundation Governance Wiki	Wikimedia Foundation Office Wiki
Wiki functionality and access
All content publicly available for viewing by anyone	Yes	Yes	No
All content available for viewing by Wikimedia Foundation personnel	Yes	Yes	Yes
Content pages editable by registered or unregistered users	Yes	No	No
Content pages editable by designated Wikimedia Foundation personnel	Yes	Yes	Yes
Translatable pages can be translated by registered accounts	Yes	Yes	No
Translatable pages can be translated by unregistered users	Yes	No	No
Talk pages editable by registered accounts	Yes	Yes	No
Talk pages editable by unregistered users	Yes	No	No
Appropriate content types
Sensitive materials	No	No	Yes
Confidential materials	No	No	Yes
Policies	No	Yes	Yes
Legal documentation	No	Yes	Yes
Documentation related to policies	Yes	Yes	Yes
Board minutes and resolutions	No	Yes	No
General documentation	Yes	No	Yes
Historical materials	Yes	No	Yes
Duplicates of materials	No	No	No

Publicly available materials

Whenever possible, materials developed by the Wikimedia Foundation should be made publicly available both as a part of our commitment to transparency and to support the capacity building of other organizations - particularly Wikimedia movement affiliates.

Wikimedia Foundation Governance Wiki

Policies, procedures, and related guidelines which reflect the official position of the Wikimedia Foundation - such that editing by anyone of the materials may unintentionally change their intent - should be posted here on Wikimedia Foundation Governance Wiki (where editing of the materials will be limited). Materials posted on Wikimedia Foundation Governance Wiki should not be duplicated on either Meta-Wiki or Wikimedia Foundation Office Wiki - instead please make use of page redirects.

Placement on Wikimedia Foundation Governance Wiki

See also: Wikimedia:Manual of style#Namespace placement

Use of the main namespace should be avoided. Materials should be placed within their appropriate namespace:

Legal

Legal documentation and related material

Policy

Policies and related procedures

Minutes

Board of Trustees meeting minutes

Resolutions

Board of Trustees resolutions

Relevant redirect templates on Wikimedia Foundation Governance Wiki

• Template:Meta-Wiki redirect
• Template:Moved to Meta-Wiki
• Template:Soft redirect

Example content from Wikimedia Foundation Governance Wiki

• Policy:Human Rights Policy
  • Official Human rights policy for the Wikimedia Foundation
    • Policy:Human Rights Policy/Frequently asked questions
      • Frequently asked questions related to organization's human rights policy
    • Resolution:Adopting a Human Rights Policy
      • Board of Trustees resolution adopting the organization's human rights policy
    • Minutes:2021-12-08
      • Minutes from Board of Trustees December 2021 meeting where human rights policy was approved
• Policy:Travel and expense policy
  • Travel and expense policy for Wikimedia Foundation maintained by Finance & Administration department
    • Policy:Expense reimbursement
      • Expense reimbursement process referenced by organization's travel and expense policy

Meta-Wiki

Materials which are more informational in nature - or do not carry the same risks associated with public editing - should be posted and made available on Meta-Wiki. Materials posted on Meta-Wiki should not be duplicated on either Wikimedia Foundation Governance Wiki or Wikimedia Foundation Office Wiki - instead please make use of page redirects.

Placement on Meta-Wiki

Generally, materials should be posted as either:

1. subpages of the relevant topic (team, project, etc.) or;
2. provided a top-level page if unrelated to a specific department, team, project, or activity.

Relevant redirect templates on Meta-Wiki

• Template:Interwiki redirect
• Template:MovedToFoundationGovWiki
• Template:FoundationGovWiki redirect

Example content from Meta-Wiki

• Wikimedia Foundation Board Handbook
  • Handbook for Wikimedia Foundation Board of Trustees
• Wikimedia Foundation Legal department
  • Community landing page for Wikimedia Foundation's Legal department
• Wikimedia Foundation Chief Executive Officer
  • Community landing page for Wikimedia Foundation's Chief Executive Officer

Translations of publicly available materials

Publicly available materials posted on either Wikimedia Foundation Governance Wiki or Meta-Wiki should be setup for translation.

Confidential materials

Materials which contain confidential or otherwise sensitive information should be posted only on Wikimedia Foundation Office Wiki. These materials should never be duplicated on Wikimedia Foundation Governance Wiki or Meta-Wiki.

Placement on Wikimedia Foundation Office Wiki

Generally, materials should be posted as either:

1. subpages of the relevant topic (team, project, etc.) or;
2. provided a top-level page if unrelated to a specific department, team, project, or activity.

Relevant redirect templates on Wikimedia Foundation Office Wiki

• Template:Governance Wiki redirect
• Template:Meta-Wiki redirect
• Template:Moved to Governance Wiki
• Template:Moved to Meta-Wiki
• Template:Soft redirect

Example content from Wikimedia Foundation Office Wiki

• Staff contact list
  • Staff contact list which contains non-public personal information
• Staff travel procedures
  • Procedures which contains non-public personal information for organization's Travel team
• San Francisco office guide
  • Contains security information related to accessing the organization's headquarters

See also

• Wikimedia:Manual of style
• Wikimedia:Scope