Legal:2023 Affiliate experience survey privacy statement

From Wikimedia Foundation Governance Wiki

This privacy statement supplements the Wikimedia Foundation's Privacy Policy for 2023 Affiliate experience survey participants. We describe how we collect, use, share, store, and delete the information we receive from participants.

Privacy Statement Summary
2023 Affiliate experience survey
From the Committee Support team and Board's Community Affairs Committee
The data we collect will be used to review or improve our services
Data Collected
Data Published
Data Access
Wikimedia FoundationYes
  • Google Forms
  • Google Meet
  • Zoom
Data Storage and Deletion
Raw Data Retention90 days
Data LocationU.S. and others
Please read the full Privacy Statement

icon Collection & Use of Info

Why we collect your information

This project will help us increase the sustainability of our movement, enable more equitable decisions, and support safety and inclusion. We will use the information you provide to:

  • Improve our projects, tools, and services
  • Find applicants, participants, or nominations
  • Support community development efforts
  • Advance knowledge through open research and study

For more information about this project, please email

How we collect your information

Google Forms is used to collect responses or registrations; please read their Privacy Policy and Terms of Service. Google Meet is also used to host the meeting or stream the event; please read their Privacy Policy and Terms of Service. Zoom is also used to host the meeting or stream the event; please read their Privacy Policy and Terms of Service.

What information we collect

If you choose to participate, we will ask you to provide the following types of information:

Responses to questions
such as defined and free-form responses
We will also collect the following using the service(s) identified above:
such as video, audio, photo
such as chat logs, captions, screenshots

icon Sharing

How we share your information

Publishing: We will only publish non-identifying data (such as anonymous quotes, statistics, or other aggregate data). To facilitate this publishing, you agree to donate your copyrightable contributions to the public domain under the terms of Creative Commons Zero 1.0.

Access: Raw data will only be shared with Wikimedia staff, contractors, service providers, and volunteers who need to process this information and are subject to non-disclosure obligations.

Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

icon Protection

How long we keep your information

The raw data we collect will be deleted, de-identified, or aggregated within 90 days. See our data retention guidelines for more information.

Who to contact

If you have questions, please email Participants who wish to change, access, or delete information they provided should contact us with their requests.

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.