Legal:Wiki Workshop 2022 Privacy Statement

From the Wikimedia Foundation Governance Wiki

This statement describes how and when Wikimedia collects, uses, and shares the information we receive from the Wiki Workshop 2022 paper submission and event registration.

Please note that the paper submission process is powered by EasyChair, which means EasyChair’s use of your information is governed by their Privacy Policy and Terms of Service.

Please note that the event registration is powered by Google Forms, which means Google’s use of your information is governed by their Privacy Policy and Terms of Service. The workshop itself will be held as part of The Web Conference 2022 and will be governed by their Privacy Policy.

Purpose of Survey

We appreciate your feedback! We aim to facilitate a direct pathway for exchanging ideas between the organization that serves Wikimedia projects and the researchers interested in studying them. To forward this goal, we are inviting researchers to submit papers to present at a virtual conference workshop and also inviting people to register for the workshop.

What Information We Collect

The paper submission form collects research papers and the free-form responses you provide to the questions asked. If your paper is accepted, then additional materials will be requested including a presentation slide deck and poster.

The registration form only collects the defined responses and free-form responses you provide to the questions asked.

Information Sharing and Disclosure

The results of the paper submission form will be shared publicly in the following manner. Accepted papers will be shared publicly during Wiki Workshop for the purpose of open analysis, research, and study. Accepted papers will be published on the Wiki Workshop website and in The Web Conference 2022 proceedings. You will have the option of posting your slide deck and poster onto Wikimedia Commons or Figshare.

The results of the registration form will not be shared publicly. Raw data collected in the registration form will only be shared with the Wikimedia staff, contractors, and volunteers who need to process this information and are subject to non-disclosure obligations, with the exception of the circumstances described below.

We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Licensing of Paper Submissions

By submitting a paper, you agree that we may record your answers, and agree to license them under the terms of Creative Commons Attribution 4.0 (full text available at https://creativecommons.org/licenses/by/4.0/ )

Important Information

Wikimedia Foundation is a global organization committed to promoting free and open knowledge. In submitting your response, you understand that the information transferred to Wikimedia Foundation will be collected, transferred, stored, processed, disclosed and otherwise used in the U.S. as described in this Privacy Statement. You also understand that the information may be transferred by us from the U.S. to other countries, which may have different or less stringent data protection laws than your country, in order to carry out the aforementioned purposes and objectives.

Wikimedia understands the importance of user privacy. For this reason, we work to protect our users from the unauthorized disclosure or use of information we maintain. The raw data collected in the surveys will be deleted, de-identified, or aggregated within 90 days of the event. See our data retention guidelines for more information.

If you have questions about this survey, or wish to change, access, or delete the information you provided in the survey, please contact wikiworkshop@googlegroups.com.

Thanks again for your feedback!

The Wikimedia Foundation

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.