Legal:Wiki Workshop Privacy Statement

    From Wikimedia Foundation Governance Wiki

    This privacy statement supplements the Wikimedia Foundation’s Privacy Policy for Wiki Workshop participants. We describe how we collect, use, share, store, and delete the information we receive from participants.

    Privacy Statement Summary
    Wiki Workshop
    From the Research team
    The data we collect will be used to run the associated event
    Data Collected
    Contact infoYes
    Demographic dataYes
    Data Published
    Data Access
    Wikimedia FoundationYes
    Service providersYes
    Data Storage and Deletion
    Raw Data Retention90 days
    Data LocationU.S. and others
    Please read the full Privacy Statement

    icon Collection & Use of Info

    Why we collect your information

    This project will help us identify topics for impact, innovate in free knowledge, and increase the sustainability of our movement. We will use the information you provide to:

    • Run the associated event or meeting
    • Find applicants, participants, or nominations
    • Communicate with you further
    • Advance knowledge through open research and study

    For more information about this project, please email

    How we collect your information

    Google Forms is used to collect responses or registrations; please read their Privacy Policy and Terms of Service. Zoom is also used to host the meeting or stream the event; please read their Privacy Policy and Terms of Service. The paper submission process is powered by EasyChair, which means EasyChair’s use of your information is governed by their Privacy Policy and Terms of Service.

    What information we collect

    If you choose to participate, we will ask you to provide the following types of information:

    Responses to questions
    such as defined and free-form responses
    Contact information
    such as name, username, email address
    Demographic information
    such as nationality, gender
    Media submissions
    such as video, photo, slide decks
    We will also collect the following using the service(s) identified above:
    such as video, audio, photo

    icon Sharing

    How we share your information

    Publishing: Contact information submitted during event registration will not be shared publicly. Recordings taken or live-streamed during the event will be published. Please turn your camera off and use a display name if you do not wish to be recorded. Media submissions may be included in event recordings and/or published separately. We will publish identifying data (such as direct quotes with attribution). To facilitate this publishing, you agree to license your copyrightable contributions under the terms of Creative Commons Attribution-ShareAlike 3.0 and 4.0.

    Access: Raw data will only be shared with Wikimedia staff, contractors, service providers, and volunteers who need to process this information and are subject to non-disclosure obligations.

    Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

    icon Protection

    How long we keep your information

    The raw data we collect will be deleted, de-identified, or aggregated within 90 days. See our data retention guidelines for more information.

    Who to contact

    If you have questions, please email Participants who wish to change, access, or delete information they provided should contact us with their requests.

    Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.