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Legal:Wiki Workshop Privacy Statement

From Wikimedia Foundation Governance Wiki

This privacy statement supplements the Wikimedia Foundation's Privacy Policy for Wiki Workshop participants. We describe how we collect, use, share, store, and delete the information we receive from participants.

Privacy Statement Summary
Wiki Workshop
From the Research team
The data we collect will be used to run the associated event
Data Collected
Contact infoYes
Demographic dataYes
Data Published
Data Access
Wikimedia FoundationYes
Service providersYes
Data Storage and Deletion
Raw Data Retention90 days
Data LocationU.S. and others
Please read the full Privacy Statement

icon Collection & Use of Info

Why we collect your information

This project will help us identify topics for impact, innovate in free knowledge, and increase the sustainability of our movement. We will use the information you provide to:

  • Run the associated event or meeting
  • Find applicants, participants, or nominations
  • Communicate with you further
  • Advance knowledge through open research and study

For more information about this project, please email wikiworkshop@googlegroups.com.

How we collect your information

Zoom is used to host the meeting or stream the event; please read their Privacy Policy and Terms of Service. The external service that collects responses and registrations for the event is Pretix; please read their Privacy Policy and Terms of Service. The paper submission process is powered by OpenReview, which means OpenReview's use of your information is governed by their Privacy Policy and Terms of Service.

What information we collect

If you choose to participate, we will ask you to provide the following types of information:

Responses to questions
such as defined and free-form responses
Contact information
such as name, username, email address
Demographic information
such as nationality, gender
Media submissions
such as video, photo, slide decks
We will also collect the following using the service(s) identified above:
such as video, audio, photo

icon Sharing

How we share your information

Publishing: Contact information submitted during event registration will not be shared publicly. Recordings taken or live-streamed during the event will be published. Please turn your camera off and use a display name if you do not wish to be recorded. Media submissions may be included in event recordings and/or published separately. We will publish identifying data (such as direct quotes with attribution) and non-identifying data (such as anonymous quotes, statistics, or other aggregate data). Demographic information will only be published as non-identifying data. To facilitate this publishing, you agree to license your copyrightable contributions under the terms of Creative Commons Attribution-ShareAlike 3.0 and 4.0.

Access: Raw data will only be shared with Wikimedia staff, contractors, service providers, and volunteers who need to process this information and are subject to non-disclosure obligations.

Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

icon Protection

How long we keep your information

The raw data we collect will be deleted, de-identified, or aggregated within 90 days. See our data retention guidelines for more information.

Who to contact

If you have questions, please email wikiworkshop@googlegroups.com. Participants who wish to change, access, or delete information they provided should contact us with their requests.

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.