Resolution talk:Travel expense reimbursements

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  • with previous agreement by the president within his or her discretionary budget set by the board of trustees
    • I thought this case was covered by the previous point... but maybe it is not, depending on what discretionary budget is. If discretionary budget is (for example) overall travel budget set for WSIS, with travellers chosen by the president, it is covered by previous point. If discretionary budget is that 10% authorization minus or plus for approved budget, then it is indeed a different point. Can you clarify discretionary budget ?
      • I was just trying to clarify the language. The idea here is just that it will probably make sense for me to have the authorization for some amount of travel budget which I could use to send particular people to particular places from time to time as needed. With WSIS, this was a particular event, authorized by the board. I am thinking more of a one-time thing, especially in cases where a decision needs to be made quickly. The overall amount of this budget would of course be set by the board, and should be reasonably small. The idea is just to avoid having to have a board meeting for something as small as reimbursing Soufron (for example) for a trip to Frankfurt (for example) to meet with the German lawyers. --Jimbo Wales 16:10, 14 December 2005 (UTC)Reply[reply]
corrected on the proposal Anthere 17:03, 14 December 2005 (UTC)Reply[reply]

Exact amounts should be part of the budget, not part of a policy. Angela 02:31, 16 December 2005 (UTC)Reply[reply]

quite possibly, unless it is decided for a long time. I am not even sure I put the right amounts actually, as I could not find track of where and when we decided that....the problem is that currently, the budget is setting up a global envelop, not one per person or per role proper. So, unless the amounts are clarified per person and per role in the budget, they should be here. Or ? Where ? Anthere
I agree with Angela, but otherwise like the proposal. --Daniel Mayer 17:31, 23 December 2005 (UTC)Reply[reply]
Proposal modified as such. Amounts were removed and will now be part of a board resolution, which may be updated if necessary before each quartely budget. Anthere 18:03, 23 December 2005 (UTC)Reply[reply]

Expenses must be only related to travel to go to meetings

I think this needs to be broader. What about events that are not meetings? Angela 05:39, 3 January 2006 (UTC)Reply[reply]
please update the text as you see fit. Anthere 06:23, 3 January 2006 (UTC)Reply[reply]

Requests for reimbursement must be done within 3 months

Why so short a period for reimbursements? Can't these just be done by the end of the financial year? Angela 05:39, 3 January 2006 (UTC)Reply[reply]
Well, Mav suggested one month only :-) Which I found definitly too short. But a full year is definitly too long. It allows someone to abuse for a full year without anyone being aware of it (and yes, I am aware that precisely, receipts are missing right now). But if we put requests for reimbursement over a full year, then the whole concept of setting quaterly amounts for travel expenses makes no sense. Ihmo Anthere
30 days is fairly standard. The clock would only start to tick, however, when you *use* the hotel, plane ticket, whatever. Even 3 months is unacceptable from an accounting POV since we would have to wait that long before finalizing any accounting documents - just in case a reimbursement may come through. Sorry, 3 months does not work. The most liberal time period I would accept would be 30 days plus the number of days left in the month from when the plane ticket, hotel, whatever was used. So if you buy a plane ticket on 15 July and use it on 5 August, then you would have until 30 September to file a reimbursement. --Daniel Mayer 00:57, 4 January 2006 (UTC)Reply[reply]