Template:Privacy statement

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Usage

This template is used to create the Wikimedia Foundation's survey privacy statements. Please see our legal disclaimer.

When adding the template to a page, it is recommended to use the TemplateWizard in VisualEditor so that all the parameter options, explainer text, and dropdown lists of suggested values are visible. Any parameters left blank or omitted will not be displayed.

When adding a translated version of this template to a page, manually change the page language to the desired language to avoid transcluding English content (within the infobox and elsewhere) alongside the translated content. If English content is still transcluding after manually changing the page language, then likely the translations are incomplete and individual translation units will default to English until translations are provided.

Translations

Translation of template content is primarily through this template, but some translatable content is also found in templates transcluded by this template. If you are working on translations, you can find translatable content on:

• Privacy statement template (current page)
• Infobox privacy statement template
• Movement Strategy template (translations of Movement Strategy Recommendations)
• Name template (Meta-Wiki version has since merged with Template:Int string)

Blank template with basic parameters

{{Privacy statement
|title=
|purpose= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|contact= <!-- email address without @wikimedia.org -->
|recording= <!-- Yes or No -->
|publish= <!-- Yes or No -->
|publish_identifying= <!-- Yes or No -->
|volunteers= <!-- Yes or No -->
|retention= <!-- only 90 days, 180 days, 360 days, and indefinitely currently supported -->
}}

Blank template with all parameters

Only the most pertinent information should be included. Please remove unused parameters.

{{Privacy statement
|title=
|title_link= <!-- Interwiki prefix code followed by page name, no pipe or enclosing [[brackets]] -->
|team= <!-- teams or departments involved -->
|contact= <!-- email address without @wikimedia.org -->
|contact_domain= <!-- email address domain, only use if not wikimedia.org -->
|image= <!-- defaults to Wikipedia 20 images; for a specific image, input filename only without "File:" or "Image:" and without enclosing [[brackets]] -->

|purpose= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|purpose2= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->
|purpose3= <!-- 1, 2, 3, 4, 5, 6, 7, 8, 9, or 10 -->

|services= <!-- Yes or No -->
|community= <!-- Yes or No -->
|find= <!-- Yes or No -->
|outreach= <!-- Yes or No -->
|research= <!-- Yes or No -->
|other= <!-- use only when necessary -->

|event= <!-- Yes or No -->
|meeting= <!-- Yes or No -->
|event_evaluation= <!-- use only when necessary -->

|recording= <!-- Yes or No -->
|transcript= <!-- Yes or No -->
|paid= <!-- Yes or No -->
|account_activity= <!-- Yes or No -->
|demographic= <!-- Yes or No -->
|device= <!-- Yes or No -->
|session= <!-- Yes or No -->
|recording2= <!-- Yes or No -->
|contact_info= <!-- use only when necessary -->
|retention2= <!-- use only when necessary -->
|wildcard= <!-- use only when necessary -->
|wildcard_such_as= <!-- use only with wildcard -->
|wildcard2= <!-- use only when necessary -->
|wildcard2_such_as= <!-- use only with wildcard2 -->

|publish= <!-- Yes or No -->
|publish_identifying= <!-- Yes or No -->
|publish_example= <!-- Interwiki prefix code followed by page name -->
|cc_zero= <!-- Yes or No -->
|cc_bysa= <!-- Yes or No -->

|volunteers= <!-- Yes or No -->
|partner= <!-- use only when necessary -->
|link_partner= <!-- full URL -->
|partner= <!-- use only when necessary -->
|tool= <!-- only Google Forms, Qualtrics, SurveyMonkey, LimeSurvey, Google Meet, Zoom, Skype, Eventbrite, or QuickSurveys currently supported -->
|tool2= <!-- use only when necessary -->
|tool3= <!-- use only when necessary -->
|tool_other= <!-- use only when necessary -->
|tool_policy= <!-- use only with tool_other; input URL no brackets -->
|tool_terms= <!-- use only with tool_other; input URL no brackets -->

|retention= <!-- only 90 days, 180 days, 360 days, and indefinitely currently supported -->
}}

TemplateData

This template is designed to create survey privacy statements for the Wikimedia Foundation. This is not legal advice.

Template parameters[Edit template data]

This template prefers block formatting of parameters.

Parameter		Description	Type	Status
What is the project title?	title	Title of the survey, event, etc. Example One Survey to Rule Them All	Content	required
If there is a project page to link, input here:	title_link	Interwiki prefix code followed by page name Example m:Main_Page	String	optional
What Wikimedia Foundation team (or teams) is involved?	team	Please include the word 'team', 'teams', or 'department' as applicable Example Movement Strategy and Governance team	Content	optional
What is the email participants should contact?	contact	Address before @, do not include @wikimedia.org Example mmoss	String	required
How long will raw data be retained?	retention	The raw data collected will be deleted, de-identified, or aggregated within this time Suggested values 90 days 180 days 360 days indefinitely Auto value 90 days	String	required
What is the primary purpose of the project?	purpose	Movement Strategy recommendation that is related Suggested values 1. increase the sustainability of our movement 2. improve user experience 3. support safety and inclusion 4. enable more equitable decisions 5. better coordinate across stakeholders 6. invest in skills and leadership development 7. manage internal knowledge 8. identify topics for impact 9. innovate in free knowledge 10. evaluate, iterate, and adapt our activities	String	required
What is the secondary purpose of the project?	purpose2	Another related Movement Strategy recommendation Suggested values 1 2 3 4 5 6 7 8 9 10	String	optional
What is the third purpose of the project?	purpose3	Another related Movement Strategy recommendation Suggested values 1 2 3 4 5 6 7 8 9 10	String	optional
Is there an event?	event	Typically involves a registration form Suggested values Yes No	String	optional
Is there a meeting?	meeting	Typically involves less complex data publishing than an event Suggested values Yes No Example Interview	String	optional
Will data be used to improve our services or tools?	services	Typically feedback requested or user testing Suggested values Yes No	String	optional
Will data be used to find participants, applicants, or nominations?	find	Typically a form people use to indicate interest or qualifications Suggested values Yes No	String	optional
Will data be used to support community development?	community	Whether more directly or indirectly Suggested values Yes No	String	optional
Will data be used for outreach or further communication?	outreach	Whether username, email address, or other contact info is involved Suggested values Yes No	String	optional
Will data be used for open research and study?	research	Whether this is connected to research Suggested values Yes No	String	optional
What service collects responses?	tool	Off-wiki service used to collect raw data or on-wiki QuickSurveys Suggested values Google Forms Qualtrics SurveyMonkey LimeSurvey Google Meet Zoom Skype QuickSurveys Eventbrite YouTube other	String	optional
What is the second service that collects responses?	tool2	Only use if two services collect responses Suggested values Google Forms Qualtrics SurveyMonkey LimeSurvey Google Meet Zoom Skype QuickSurveys Eventbrite YouTube	String	optional
What is the third service that collects responses?	tool3	Only use if three services collect responses Suggested values Google Forms Qualtrics SurveyMonkey LimeSurvey Google Meet Zoom Skype QuickSurveys Eventbrite YouTube	String	optional
Will demographic information be collected?	demographic	Such as gender or nationality Suggested values Yes No	String	optional
Will device information be collected?	device	Such as IP address, user agent Suggested values Yes No	String	optional
Will nonpublic Wikimedia session information be collected?	session	Such as page viewed, login status Suggested values Yes No	String	optional
Will Wikimedia Foundation be recording?	recording	Whether you will be doing video, audio, and/or screen recording Suggested values Yes No	String	required
Will there be media submissions?	recording2	Whether you will collect video, audio, and/or screen recording Suggested values Yes No	String	optional
Will transcripts be collected?	transcript	Whether there will be chat logs, captions, or screenshots collected Suggested values Yes No	String	optional
Will Wikimedia activity records be used?	account_activity	Typically when usernames are collected for an editing event Suggested values Yes No	String	optional
Will participants be paid?	paid	Typically a gratuity or thank you gift Suggested values Yes No	String	optional
Will non-identifying results be published?	publish	Whether anonymous quotes, statistics, or other aggregate data will be published Suggested values Yes No Auto value No	String	required
Will identifiable results be published?	publish_identifying	Whether quotes with attribution will be published Suggested values Yes No Auto value No	String	required
If there is an example of publishing:	publish_example	Interwiki prefix code followed by page name Example m:Main_Page	String	optional
Will raw data be shared with volunteers?	volunteers	Whether Wikimedia volunteers need access to the raw data Suggested values Yes No Auto value No	String	required
Other partner	partner	Input just the service provider's name Example Best Collaborator Ever	String	optional
Other partner: homepage URL	link_partner	Only use if you specified another service provider; input the full URL with no spaces Example https://meta.wikimedia.org/wiki/Main_Page	URL	optional
If you marked the tool as 'other', provide privacy policy link:	tool_policy	Only use if you marked 'other'; provide just the URL no brackets Example https://www.google.com/intl/en/policies/privacy/	String	optional
If you marked the tool as 'other', provide terms of use link:	tool_terms	Only use if you marked 'other'; provide just the URL no brackets Example https://www.google.com/intl/en/policies/terms/	String	optional
If additional tools are involved, list here:	tool_other	Only use if you need to specify more tools and link their terms; use wikitext and punctuation Example Google Forms is used to collect responses; please read their [//www.google.com/intl/en/policies/privacy/ Privacy Policy] and [//www.google.com/intl/en/policies/terms/ Terms of Service].	String	optional
If a particular infobox image is requested, input here:	image	Do not include brackets or File: Example WP20Symbols twenty v1.svg	Content	optional
If the use is not one of the pre-defined options, list here:	other	Only use if you need to specify an additional use Example Bring about world peace	String	optional
Is public domain licensing needed?	cc_zero	Creative Commons Zero 1.0 licensing Suggested values Yes No	String	optional
Is licensing with attribution needed?	cc_bysa	Creative Commons Attribution-ShareAlike 3.0 and 4.0 licensing Suggested values Yes No	String	optional
Will event evaluation be combined with event registration?	event_evaluation	Whether event evaluation questions will be asked during registration Suggested values Yes No Auto value No	String	optional
Will you collect username, email address, or other contact info?	contact_info	Only use if contact info will be collected but not for outreach purposes Suggested values Yes No	String	optional
Is contact information optionally retained longer?	retention2	Only use if there is a communications opt-in that results in mixed data retention Suggested values Yes No	String	optional
What is the domain for the email address participants should contact?	contact_domain	Only use if the email is not @wikimedia.org and do not include @ Example googlegroups.com	String	optional
If other information will be collected directly from participants, list here:	wildcard	Only use if you need to specify more information collected Example Fruit types	String	optional
Provide examples of the other information here:	wildcard_such_as	Only use if the other information has also been listed; please include commas and 'such as' but do not include 'and' Example such as apples, bananas	String	optional
If other information will be collected through the service that collects responses, list here:	wildcard2	Only use if you need to specify more information collected Example Binary information	String	optional
Provide examples of the other information collected through the service here:	wildcard2_such_as	Only use if the other information has also been listed; please include commas and 'such as' but do not include 'and' Example such as ones, zeroes	String	optional

The above documentation is transcluded from Template:Privacy statement/doc. (edit | history)
Editors can experiment in this template’s sandbox (create | mirror) and testcases (create) pages.
Subpages of this template.

This privacy statement supplements the Wikimedia Foundation's Privacy Policy for participants. We describe how we collect, use, share, store, and delete the information we receive from participants.

Privacy Statement Summary

The data we collect will be used for open analysis and research
Data Collected
Responses	Yes
Recording	No
Data Published
Non-Identifying	No
Identifying	No
Data Access
Wikimedia Foundation	Yes
Volunteers	No
Other	Service providers
Data Storage and Deletion
Raw Data Retention	90 days
Data Location	U.S. and others
Please read the full Privacy Statement

Collection & Use of Info

Why we collect your information

This project will help us . We will use the information you provide to:

For more information about this project, please email wikimedia.org.

How we collect your information

What information we collect

If you choose to participate, we will ask you to provide the following types of information:

Responses to questions

such as defined and free-form responses

Sharing

How we share your information

Publishing: We will publish identifying data (such as direct quotes with attribution or the recorded event) and non-identifying data (such as anonymous quotes, statistics, or other aggregate data). To facilitate this publishing, you agree to license your copyrightable contributions under the terms of Creative Commons Attribution-ShareAlike 3.0 and 4.0.

Access: Raw data will only be shared with Wikimedia staff, contractors, and service providers who need to process this information and are subject to non-disclosure obligations.

Other sharing: We may disclose any collected information when required by law, when we have your permission, when needed to protect our rights, privacy, safety, users, or the general public, and when necessary to enforce our Terms of Use or any other Wikimedia policy.

Protection

How long we keep your information

The raw data we collect will be deleted, de-identified, or aggregated within 90 days. See our data retention guidelines for more information.

Who to contact

If you have questions, please email wikimedia.org. Participants who wish to change, access, or delete information they provided should contact us with their requests.

Please note that in the event of any differences in meaning or interpretation between the original English version of this Privacy Statement and a translation, the original English version takes precedence.